A PO is created in response to one or more needs expressed by purchase requests.
It can also be created when a work order is validated, from the entry of items or services needed during a work order; see Work order [Completed] [Supplies].

The PO is used to issue the purchase order to be sent to the supplier.

A PO contains several lines of purchase requests for the same supplier. It is also possible to directly add lines to a PO without an originating purchase request.

As long as a PO has not been issued (and therefore considered to be sent to the supplier), you can modify the prices and quantities and add lines.

See also PO statuses.

 

Principle of a PO

Common information

The information contained in the PO is:

• the supplier, organization, means of shipment, etc., see PO [General],
• the PO and delivery contact information; see PO [Contact information],
• any internal comments and comments for the supplier; see PO [Comments],
• the delivery expenses to be broken down; see PO [Additional expenses].

 

PO lines

Next, the following are indicated on each PO line:

• the original purchase request ,
• the item or service, the quantity, and purchase terms,
• the allocation and additional expenses.

See PO [PO lines].

 

Receipts

You can display receipts that have been entered for a PO; see PO [Receipts].
To report receipt of items for an order, you must have the "Order receipt" access right, see Receiving a PR or an order.

 

Summary

The "PO summary" action, via the icon, displays a summary of the PO information.

 

Open order

This type of PO is generally related to an agreement between the purchasing department and a supplier and makes it possible to use a single PO number for regular purchases, often over a period of one year.
As long as the open PO has not been closed, it is possible to add new PO lines.