In this tab, you will specify the header data for the Invoice.

For guidelines on how to use the fields, see Detail form.

 

Header

• Invoice : Invoice ID, unique within the application. For information on how to set it up, see Automatic Coding.
• Invoice Information : Invoice description. Informative free-form text.
• Status : Status current Invoice.
• Type : Invoice or have.
• Created by : Entered with theAgent Online, read-only.
• Preliminary Invoice / Pre-credit : Available for a Imported e-invoice ;
  • indicates whether the invoice is invalid because the PO code was not entered. The action Link to a PO is available to resolve the issue.
  • Indicates whether the credit memo is invalid because the original invoice was not entered or could not be found. The action "Link to a original invoice"is available to resolve the issue."
• Original invoice : For credit memos only, the reference number of the invoice that resulted in the credit memo.
• Organization : Organization related to the invoice.

 

Supplier

• Delivery note : Reference number Receipt The source of the invoice. Required for invoicing to the BL.
• PO : Reference number PO Source of the invoice. Required.
• Supplier Invoice No. : Reference number indicated on the invoice sent by the Supplier.
• Supplier : The PO screen.
• Payment Terms : Allows you to calculate the due date; see Payment Terms.
• Payment Methods : Method used for payment. It is a list of values Configurable.

 

Dates

• Creation : Invoice creation date.
• Receipt : Date of the receipt of the invoice sent by the supplier.
• Accounting Entries : Date of the invoiced entries. By default, they are generated on the date of the PO balance.
• Deadline : Latest payment date for the invoice. Calculated based on the Payment Terms.

 

Dispute

• Dispute : Check this box to provide a name for the dispute.
• Name of the Dispute : Free-form text to describe any disagreement regarding the Invoice.

 

Value-Added

Lines

• Amount (excluding tax) : Amount excluding tax.
• Discount (on total including tax) : Discount rate applied to the entire invoice.
• Tax : The drop-down list shows how the tax is applied (for informational purposes). The columns show the tax amounts.
• Amount (including tax) : Amount includes all taxes.

 

Columns

• Total Amount of External Invoices : This column appears only for imported e-invoices and contains the amounts from the e-invoice.
• Total amount billed : In this column, enter the amounts listed on the invoice sent to you by the Supplier. (For imported e-invoices, these amounts are automatically populated based on the received data.)
• Cumulative total : Line item amounts + Total ancillary costs.
• Line amounts : Total of the invoice line amounts, incidental expenses Lines included.
• Total ancillary costs : Sum of the amounts of overall ancillary costs of the invoice.

 

Additional e-invoice data

• External Invoice No. : unique external identifier of the imported e-invoice.
• External Invoice Date : Date of the imported e-invoice.
• External Invoice Status : Description of an e-invoice line item.
• External PO No. : PO code CARL Source entered on the e-invoice; this is required to generate the invoice.
• Original External Invoice No. : Original invoice number entered on the e-invoice to process the original invoice in the case of a credit memo.
• Customer Testimonials : Buyer’s information.
• Vendor References : Vendor data.
• E-invoice References : Various additional data related to the e-invoice.
• Supplier Delivery : Delivery data included on the e-invoice.