A fiscal year is a period of time over which the analysis of the financial flows generated by maintenance activities is performed:

• Account statements, month by month,
• Consolidation of entries,
• Verifications of amounts disbursed,

In general, a fiscal year lasts one year and coincides with the calendar year, but this is not necessarily the case.

The fiscal year is also a means of freezing accounts as of a given date: no entries can be generated for a closed fiscal year. Links between budgets and between cost centers are also frozen and archived for this fiscal year.

Lastly, a function makes it possible to copy grants from one fiscal year to another.

 

Fiscal year statuses

• Open: Entries can be generated for the fiscal year. You can create as many fiscal years as necessary in advance.
• Closed: The fiscal year can no longer be changed. Entries can no longer be generated on the fiscal year period. This status is irreversible.

 

Fiscal year closing

Depending on the overall settings of the application, fiscal year closing may also bring about:

• Carryover of the remaining commitment (i.e., committed but not incurred) from the closed fiscal year to the next one. Two entries are generated in this case:

→ One negative entry [Total amount incurred - Total amount committed] dated the last day of the closed fiscal year,
→ One positive entry [Total amount committed - Total amount incurred] dated the first day of the next fiscal year.

• Transition from the "active" status to the "inactive" status for all budgets and cost centers of which the end date falls within the closed fiscal year.

To change the status of a fiscal year, see Changing the status of an element.

 

Creating a fiscal year

Procedure:

1. In the [Accounts] module, select the [Fiscal year] function.
   → The list of fiscal years is displayed.
   
   
2. If desired, select the [Criteria] tab, enter the search criteria and click the [Results] tab.
   → The fiscal years corresponding to your search criteria are displayed.
   
   
3. Click on the add icon .
   → The fiscal year detail form is opened for creation purposes; see Fiscal year [General].

 

Changing a fiscal year

Procedure:

1. On the list of fiscal years, click on the code of the fiscal year to be changed.
   → The fiscal year detail form is opened for change purposes; see Fiscal year [General].

 

Deleting a fiscal year

Procedure:

1. On the list of fiscal years, select the fiscal years to be deleted. Click on the delete icon and then confirm.