A budget is an account devoted to purchases.

Budgets can be defined as a function of the purpose of the purchases. For example:

• Inventory restocking,
• Service purchase,
• Purchase for a work order.

 

Display

One benefit of budgets is the ability to display the following for each one:

• allowances: amounts allocated (projected over the period); also see budget allowances.
• amounts committed: validated but not yet spent,
• amounts incurred: actually spent,
• the balance: allocated - (committed + incurred).

This data can be consolidated by month but also by contract or by purchase request.
See Budget entries and Creating a budget.

 

Budget statuses

• Active: The budget is opened and purchases can be posted to it.
• Inactive: The budget has expired or is not yet open and cannot be selected as a budget for posting. However, if purchases are in progress for this budget, new entries may be posted to it.
• Canceled: The budget will never be reused and cannot be selected as a budget for posting. This status is irreversible.

 

For the automatic disabling of budgets closed at the end of the year, see Settings and Year.
To change the status of a budget, see Changing the status of an element.

 

Composition of budgets

Through the parent budget, you can define composition or hierarchy links between the budgets.

These links will be used:

• In consolidations: the application displays the cumulative amounts of the budget for all of its descendants.
• To search for budgets: you can search for the child budgets of a budget.
• When checking the amounts: if the current budget does not have any allowances, the allowances taken into account will be those of the parent budget.

You can display the hierarchy between the budgets in the "Budget tree structure" report; see Reports and printing.