Once an order has been corrected and validated, it is ready to be sent to the supplier.
Once an order has been issued, it can still be modified if necessary.        

 

Prerequisites

• You must have the right to issue an order; see Modifying a profile.
• The order must be validated.
• If the means of transmittal of the order is "EMAIL," you must know the email address of the supplier.

 

Procedure

1. From the order detail form, select "Print" in the status menu .
   → The application displays an issuing information entry pop-up.

 

If the transmittal mode is "email"

2. Click on "Preview" to check the contents of the purchase order.
   → The issue report of the order is displayed.
   
   
3. Click on "Confirm."
   → The purchase order is sent as an attachment in PDF format to the entered email address. The order then switches to the "Issued" status.

 

If the transmittal mode is not "email"

2. Click on "Confirm."
   → The purchase order is displayed. The application displays a confirmation message.
   
   
3. Print the report and check the print-out.
   If the print-out is not correct and you wish to change the order, click on "Cancel."
   If the purchase order is ready to be sent, click on "Confirm."
   → The order switches to the "Issued" status.

 

Details of the issuing pop-up

• Issuing a duplicate: This box is checked if the order is already issued (or, for an open order, if all the lines are issued). In this case the purchase order is marked with the word "DUPLICATE."
• Purchase order: Print report.
• Issue date: In the case of printing a duplicate of an open order, select the issue dates of the lines that are to appear on the purchase order.
• Sending by email: This box is checked if the order is being sent by "Email."
• Addressee: Email address of the supplier if delivery is by electronic mail.