In this tab, enter all the energy bills associated with the energy point.

Prerequisites

• Have defined a billing reading point on the "General" tab. Without this information, energy bills cannot be added.
  → A link exists between the energy bill entered and the billing reading point.

Header

• Search criteria allow you to quickly filter invoices by invoice date. The default filter applied displays invoices for the current year.

List of invoices

Add an energy invoice by clicking on the add icon .
→ A line is added in creation mode.

• Invoice date: Energy invoice date.
• Invoice No.: Energy invoice number.
• Amount excl. tax: Energy invoice amount excl. tax.
• Tax amount: Energy invoice amount of taxes.
• Amount incl. tax: Energy invoice amount incl. tax.
• Consumption start date: Energy invoice consumption start date.
• Consumption end date: Energy invoice consumption end date.
• Consumption volume: Consumption in volume between consumption start date and consumption end date.
• Status: Energy bill status. Initialized to "In preparation".
• Due date: Energy invoice due date.
• Comment: Energy invoice comment.

Sub-list of allocations for an invoice

• Cost center: Cost center associated with the invoice breakdown line.
• Type of cost: Cost type associated with the invoice breakdown line.
• Location: Location associated with the invoice breakdown line.
• Structure point: Structure point associated with the billing breakdown line.
• Asset: Asset associated with the invoice breakdown line.
• Distribution.: Invoice breakdown by percentage associated with the invoice breakdown line.
• Amount incl. tax: Amount incl. tax associated with the invoice breakdown line.

Energy bill distribution mechanism

• Adding an energy bill line automatically initializes a line in this sub-list, with a default percentage of 100% of the bill line entered, and the amount corresponding to the amount of the bill including tax.
  
• Users can then add as many distribution lines as they want, ensuring that:
  1. The distribution percentages amount is 100 before saving
  2. The amount incl. tax of each allocation line is equal to the amount incl. tax shown on the invoice line.
  
• Changing the allocation percentage or amount incl. tax of the allocation line automatically updates the other linked field.
  
• Users can change all the information in the invoice breakdown sub-list if they want to make a more detailed breakdown, such as by building, floor...

energy invoice states and cost accounting entries

Commitment, de-commitment and completion entries are generated based on the status of the energy billing lines.

• In preparation: the invoice has been created. Invoice-related information and invoice-breakdown-related information cannot be changed.
  → No committed entry on the cost center.
  
• To be paid: the invoice is to be paid.
  → When an energy bill line changes to the To pay state, costs are incurred on the cost center and for the cost type of each of the energy bill breakdown lines.
  
• Closed: the invoice is closed.
  → When an energy bill line changes to the Closed state, a cost-accounting entry line is generated to de-commit costs previously incurred on the cost center and for the cost type of each of the energy bill breakdown lines.
  → A cost-accounting entry line is generated to de-commit costs incurred on the cost center and for the cost type of each of the energy bill breakdown lines.
  
• Canceled: the invoice is canceled.
  → If the bill line was in the To be paid state whereas a cost-accounting entry line is generated to de-commit costs previously incurred on the cost center and for the cost type of each of the energy bill breakdown lines.